Typed property repository
Define the evidence type, required attributes, access boundary and lifecycle instead of storing anonymous files.
Documents
Every record, attached to what it proves and governed through its life.
Capture typed evidence, connect it to the right property relationship and control access, version, expiry, retention and retrieval.
Property contextVersion and expiryControlled retrieval
Evidence stays in contextType · subject · version · validityDocuments workflow
From first capture to trusted retrieval.
Mekaana keeps every agreement, identity record, receipt, approval, inspection and certificate tied to the exact party, place, workflow and validity it supports.
Active state
Attach context
SubjectParty, property, unit, tenancy, charge or asset
ScopeOrganization and property boundary retained
Current stateContextual evidence record
EvidenceRelationship and originating workflow
A file is not automatically trusted evidence. Type, source, authority, version, validity and access remain explicit.
Core operating jobs
Property evidence needs a lifecycle—not a shared folder.
Mekaana turns disconnected files into typed, contextual records that support operations, ownership, money, tenancies and compliance.
Relationship and workflow linkage
Attach each record to the party, place, tenancy, payment, asset or decision it is meant to prove.
Review and version history
Preserve originals, replacements, reviewer decisions and superseded versions without silent overwrite.
Expiry and retention control
Make expiring evidence actionable and retain or archive records through explicit policy.
Permissioned retrieval and packs
Find, preview, download and export the permitted evidence with scope, status and generation context.
Role-specific surfaces
Every document role works from the same evidence truth.
Mekaana changes what each surface can contribute, review or retrieve while preserving one governed record and history.
Collect missing evidence, connect it to daily work and keep expiry or review exceptions visible.
Mekaana Ops web and mobileActions available
- Capture and classify
- Attach to property context
- Resolve expiry and review
Evidence retained
- Source and type
- Relationship history
- Review and validity state
Property variation
The evidence model adapts to every property relationship.
Document types and policies can vary while source, subject, permission, version and validity remain consistent.
Housing societies
Govern ownership, resident, committee, vendor, billing and facility records across the community.
Residential buildings
Attach occupant, unit, asset, inspection, service and shared-building evidence to the correct place.
Commercial property
Keep lease, tenant, tax, fit-out, insurance, vendor and service evidence aligned to commercial relationships.
Landlord portfolios
Organize agreements, identity records, receipts, handovers and compliance packs across every tenancy.
Mixed-use developments
Apply distinct retention and permission policies across residential, office, retail and shared infrastructure.
Connected capabilities
Documents become useful when the workflows they prove remain connected.
01OperationsKeep approvals, attachments and resolution evidence beside the accountable work record.02MoneyAttach invoices, transfer proof, verification, receipts and corrections to the exact financial chain.03TenanciesPreserve agreements, identities, notices, handovers and compliance evidence beside the relationship.04MaintenanceKeep manuals, warranties, inspections, estimates and completion proof with the maintained asset.
Evidence and trust
The record matters because someone may need to rely on it later.
Mekaana preserves provenance, relationship, authority, version, validity and access so evidence remains understandable beyond the moment of upload.
Explore Security & TrustPrivate by relationship
Every retrieval is checked against the current organization, property, role and subject relationship.
No silent replacement
New versions and corrections preserve the original, actor, reason and superseded state.
Expiry is actionable
Validity windows create visible renewal or exception work instead of leaving stale evidence unnoticed.
Exports retain context
Generated packs state their scope, time and current evidence status rather than becoming context-free downloads.
Documents walkthrough
Book a contextual demoMap the complete evidence lifecycle around your properties.
We will walk through your document types, property relationships, review authority, access rules, validity, retention and export requirements.